Privacy Policy

Last updated: January 1, 2026

At Akaina Talent, we believe exceptional people deserve exceptional treatment—and that starts with respecting your privacy. This policy explains how we collect, use, and protect your information when you use our website or recruitment services.

Akaina Consulting Ltd, trading as Akaina Talent (“we,” “our,” or “us”), is committed to protecting the privacy of candidates, clients, and visitors to our website and recruitment platform.

This policy applies to:

• Our website (akainatalent.com)
• Our recruitment services
• All communications with us

Information We Collect

From Candidates

• Contact information (name, email, phone number)
• Professional experience and qualifications
• CV/resume and application materials
• Interview notes and assessments
• References and background check results (with consent)
• Right to work documentation

From Clients

• Company contact details
• Hiring requirements and job specifications
• Feedback on candidates
• Business correspondence

From Website Visitors

When you visit our website, we may collect:

• Information you provide through contact forms (name, email, phone number, message)
• IP addresses and browser information (collected automatically)
• Pages visited and time spent on our website
• Device type and operating system
• Approximate geographic location (country/city level)
• Referral source (how you found our website)

How We Use Your Information

Candidate Data

• Match you with relevant job opportunities
• Share your profile with potential employers (with consent)
• Conduct recruitment and assessment processes
• Maintain our talent database
• Comply with legal obligations

Client Data

• Provide recruitment services
• Match suitable candidates to your requirements
• Maintain business relationships
• Send relevant updates and communications

Legal Basis for Processing Your Data

Under UK GDPR, we process your personal data based on the following legal grounds:

Consent

• When you submit contact forms or job applications
• When you subscribe to updates or communications
• When you agree to specific data processing activities

Performance of Contract

• To provide recruitment services to clients
• To fulfill our obligations as your recruitment partner
• To match candidates with suitable opportunities

Legitimate Interests

• To maintain our talent database for future opportunities
• To improve our website and services
• To analyze trends in the recruitment market
• To prevent fraud and ensure security

Legal Obligation

• To comply with employment law and regulations
• To verify right to work documentation
• To meet our regulatory requirements as a recruitment consultancy
• To respond to lawful requests from authorities

Where we rely on legitimate interests, we balance our interests against your rights and freedoms. You can object to this processing at any time.

Cookies and Website Analytics

What Are Cookies?

Cookies are small text files that are stored on your device when you visit our website. They help us provide you with a better experience and understand how our website is used.

How We Use Cookies

Essential Cookies

These cookies are necessary for our website to function properly. They enable basic features like page navigation and secure access to certain areas.

Analytics Cookies

We use Google Analytics to understand how visitors interact with our website. This helps us improve the user experience. Google Analytics collects information such as:

• Pages you visit
• Time spent on each page
• How you arrived at our site
• Your approximate location (country/city level)

Managing Your Cookie Preferences

You can control and manage cookies through your browser settings. Please note that disabling certain cookies may affect the functionality of our website.

For more detailed information, please see our [Cookie Policy].

To learn more about Google Analytics and privacy, visit: Google’s Privacy Policy

Third-Party Services

We use carefully selected third-party services to help us operate our website and provide our services:

Google Analytics

We use Google Analytics to understand website usage and improve user experience. Google may process data about your visit including pages viewed, time spent on site, and approximate location.

Google Analytics data is retained for 26 months and is anonymized where possible.

For more information about Google Analytics and privacy:

Hosting Provider

Our website is hosted by IONOS. They process data necessary to deliver our website to you, including IP addresses and technical information.

All third-party services we use are required to maintain appropriate security measures and process data in accordance with UK GDPR requirements.

Data Storage and Security

• We implement appropriate technical and organizational measures to protect your data
• Information is stored securely within the European Economic Area (EEA)
• Access is restricted to authorized personnel only
• Regular security assessments and updates are performed

Data Retention

We retain personal data only for as long as necessary:

Candidate Data

• Active candidates: Retained for 24 months from your last application, email correspondence, or CV update
• You can request removal from our database at any time
• Reference information is deleted once no longer needed for verification

Client Data

• Retained for the duration of our business relationship
• Plus 6 years following the end of the relationship (to comply with legal and tax obligations)

Website Analytics Data

• Google Analytics data: 26 months
• Cookie data: Up to 12 months depending on cookie type

Contact Form Submissions

• Retained for 12 months unless they lead to an ongoing candidate or client relationship

You can request deletion of your data at any time, subject to our legal obligations to retain certain information.

Your Rights

Under UK GDPR and the Data Protection Act 2018, you have the following rights:

Right to Access

You can request a copy of the personal data we hold about you.

Right to Rectification

You can request that we correct any inaccurate or incomplete data.

Right to Erasure (“Right to be Forgotten”)

You can request deletion of your data in certain circumstances.

Right to Restrict Processing

You can request that we limit how we use your data.

Right to Data Portability

You can request your data in a structured, commonly used format.

Right to Object

You can object to processing based on legitimate interests or direct marketing.

Right to Withdraw Consent

Where we process data based on your consent, you can withdraw this at any time.

Right to Lodge a Complaint

You have the right to complain to the supervisory authority if you believe we’ve mishandled your data (see below).

To exercise any of these rights, contact us at:

• Email: info@akainatalent.com
• Phone: 07720711399

We will respond to requests within one month. There is no charge for most requests, though we may charge a reasonable fee for repetitive or excessive requests.

International Data Transfers

When we transfer data internationally, we ensure appropriate safeguards are in place through:

• Standard contractual clauses

• Adequacy decisions

• Appropriate security measures

How to Make a Complaint

If you have concerns about how we handle your personal data, please contact us first and we’ll do our best to resolve the issue.

If you’re not satisfied with our response, you have the right to lodge a complaint with:

Information Commissioner’s Office (ICO)

• Website: www.ico.org.uk
• Phone: 0303 123 1113
• Address: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

The ICO is the UK’s independent authority for data protection and privacy matters.

Changes to This Policy

We may update this privacy policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors.

When we make changes:

• We’ll update the “Last updated” date at the top of this policy
• For significant changes, we’ll notify you by email (if we have your email address)
• We may also display a notice on our website

We encourage you to:

• Review this policy periodically
• Check the date at the top to see when it was last updated

Previous versions:

If you’d like to see a previous version of this policy, please contact us.

Contact Us

For any questions about this privacy policy or how we handle your data:

Email: info@akainatalent.com

Phone: 07720711399

Address: 14 London Street, Andover, Hampshire, SP10 2PA

Data Protection Contact:

For data protection queries specifically, please email: info@akainatalent.com with “Data Protection Query” in the subject line.

We aim to respond to all privacy-related queries within 5 working days.

Compliance

We comply with:

• UK GDPR
• Data Protection Act 2018
• PECR (Privacy and Electronic Communications Regulations)
• Relevant recruitment industry regulations

This privacy policy was last reviewed and updated on January 1, 2026.